Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

We welcome applications from motivated individuals for the following post at our office in Belgrade, Serbia. The expected starting date is November 2024 or upon agreement.

OFFICE ADMINISTRATOR (F/M) 100%
MED PROJECT, BELGRADE

The Office Administrator will provide effective support for the project team, including Finance Manager for handling routine procedures; support MED team and manager regarding correspondence, events organization, communication, and scheduling. Ensure a smooth and efficient running of the office which includes: office and kitchen supplies, logistics for the team members and visitors, management of the cleaning lady and land lord relations. Assure and support Helvetas Swiss Intercooperation SRB (HSI SRB) administrative and procurement procedures and provide proposals for improvement of procedures.

MAIN TASKS

• Handle a wide variety of administration tasks related to the daily functioning of the office (receiving, sending, preparing mail, preparation of logistic documents) and event management
• General office support (general secretarial work, such as printing, photocopying, binding, filing, etc.)
• Keep regular communication and correspondence with partners, associates and stakeholders
• Manage hospitality in case of outside guests
• Support colleagues with travel arrangements (booking, travel itineraries, workshop venues, etc.)
• Managing petty cash for the office
• Procurement of office supplies and equipment
• Implementing and management of administrative, procurement and office procedures

YOUR QUALIFICATIONS

• Minimum high school diploma or vocational education related to office management activities
• Experience in administrative, logistics or other relevant field
• Fluency in English language, written and spoken (daily use) – bilingual working environment
• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint) and other online collaboration tools.

WE OFFER YOU
A contract of 8 months, attractive working conditions in a dynamic team.
We look forward to receiving your complete application including CV, motivation letter, work certificates and diplomas by November 24, 2024. Please send your application via email to med@helvetas.org . For additional information, please contact alexander.grunauer@helvetas.org or visit our website www.helvetas.org.